Interested in holding your Special Event at the Gardens?
Our beautiful Couvelier Pavilion provides a climate-controlled area to hold your event, replete with red cedar beams and unique Pacific Northwest architecture.
The Pavilion comes equipped with air conditioning, a commercial prep kitchen, a basic A/V system, and free wifi.
HCP will provide tables, chairs, and white linen tablecloths. Prior to your arrival, the room will be set according to your floor plan.
You and your guests will have access to the Pavilion and the Gardens for the full duration of your event.
Questions? Interested in a site visit? Ready to start a contract? Email the Event Coordinator at <[email protected]>.
Frequently Asked Questions:
What days of the week can I hold my event?
Any day of the week, depending on availability.
How far ahead can I book my event?
Event bookings open every January for the following year – for instance, bookings for 2024 events open January 2023. Email
Do I need to pay a fee to reserve an event date?
No, you may hold a date free of charge. HCP will hold the date for 8 weeks before prompting you to make a decision. If you decide to go ahead with the date, we require a 50% booking deposit upon signing of the contract. This deposit is fully refundable for up to 30 days prior to the event date, which is when the remaining payment will be processed.
How much will it cost to rent the Pavilion?
The Pavilion costs $100/hour.
Do I have to pay for set-up and clean up time?
Yes, 1 hour for set-up and 1 hour for clean up are required for all event rentals; this time is included in the rental fee.
How long can I rent the Pavilion for?
As long as you like, depending on availability. Most people rent 4-5 hours (1 hour set-up, 2-3 hour event, 1 hour clean up).
Can I have an evening event?
Yes – non-wedding events are available to be booked between 9:00am-11:00pm.
How many guests can I have?
HCP has a max capacity of 100 total people.
Is the venue wheelchair accessible?
Yes, our venue is totally wheelchair accessible. We have a wheelchair ramp from the parking lot to the Gardens, a ground level Pavilion with an accessible washroom, and sloping gravel paths connecting the Pavilion to the Gardens. For additional information please email
Does the Pavilion have air conditioning?
Yes! The Pavilion is fully air conditioned.
Does the Pavilion have a kitchen?
Yes, the Pavilion has a commercial prep kitchen for you or your caterer’s use.
Does HCP have dishware I can use?
No, HCP has no dishware or glassware. All dish equipment must be rented and brought on site by a third party.
Does HCP provide catering?
No, all catering is done via third party. If desired, ask the Event Coordinator for a list of our recommended caterers.
Do I have to hire a caterer, or can I bring my own food?
Feel free to bring your own food onsite.
Can I serve alcohol at my event?
Yes, if you apply for and receive a Special Event Permit (SEP) from the Province of BC (this can be completed by you or your caterer, if applicable). HCP must receive a copy of your SEP for you to serve alcohol on our premises. Between the hours of 9:00am-4:00pm (HCP’s open hours), alcohol consumption is limited to the Pavilion and the Pavilion’s brick patio. After 4:00pm you may consume alcohol in the Gardens, however no glass is permitted in the Gardens – please use plastic or compostable cups.
What does HCP provide in the Pavilion?
HCP provides:
13 round tables (60” diameter)
13 rectangular tables (6’x2’)
22 rectangular tables with adjustable height (4’x2’)
Up to 100 chairs
White linen tablecloths
A/V equipment (projector, screen, HDMI cord, speakers, microphone)
Do I need to take all of my trash/recycling/compost off site by the departure time?
Yes! HCP does not have the capacity to handle garbage from events. All of your trash, recycling, and compost MUST be removed from the premises by the departure time – this includes any waste generated by catering and bartenders. We thank you for your understanding, and for helping us keep our Gardens lovely and pristine for all to enjoy.
Can I set-up my decorations the day before/pick up my decorations the next day?
No. All decorations must be set up and taken away the day of your event. For an additional $500, you may set up the day before your event, but this is subject to availability.
Will I have exclusive access to the Gardens during my event?
No. HCP is open to the public every day of the week from 9:00am-4:00pm. You will have exclusive access to the Pavilion and the Pavilion’s brick patio.
Can my guests enter and wander the Gardens without paying the admission fee?
Yes! Booking an event guarantees free access to the Gardens for all of your guests for the duration of your event. Garden Maps are available at the front office.
Can I bring my pets?
Pets are welcome on the grounds, provided that they are kept on leash and picked up after. Pets are not permitted in the Pavilion. Working service animals are allowed everywhere.
Can I smoke or vape in the Gardens?
No, smoking and vaping are not permitted anywhere inside HCP’s gates. You may smoke or vape in the parking lot.
Where can I park?
During HCP’s open hours, half of HCP’s parking lot will be reserved for the event, with additional angle parking available along Quayle Road. Parking is limited, however, so we recommend carpooling or hiring a shuttle for large groups.
It is unsafe for me to drive home after the event - can I leave my car at HCP overnight?
Of course. Safety is of the utmost importance – if it is unsafe for anyone to drive home, they may leave their car in HCP’s parking lot overnight. Any cars left overnight must be picked up by 9:00am the next day.
Can I have live music?
Yes, we welcome live music! Speakers or amplifiers set up on the Pavilion’s patio must be set up facing Viaduct Flats (away from HCP’s residential neighbours).
Do I have to keep HCP’s gates shut at all times?
Yes! Please keep the gates shut at all times to prevent deer from entering the property. Deer in the Gardens would be very bad news, and we thank you for your diligence in keeping the gates shut.
Will there be an on-site supervisor for the duration of my event?
Yes, HCP’s Event Coordinator will be onsite for the entire duration of your event, to supervise the event and provide whatever assistance you require.
What sorts of events does HCP hold most often?
We hold Celebrations of Life, Anniversary Parties, Family Gatherings, Baby Showers, Bridal Showers, Conferences, Client Events, Speaker Series, Religious Meetings, and more.
For kids’ parties, please contact our Youth Program Coordinator at [email protected]
Is it my responsibility to communicate HCP’s policies to my guests?
Yes. You are responsible for adequately communicating HCP’s policies to your guests, and you will be held liable for the actions of your guests, including but not limited to: damage to the Gardens, allowing deer on property by leaving the gates open, smoking inside the gates, etc. If requested, HCP will send an email write-up of our house rules and policies which can be forwarded to all those attending your event.
