Interested in holding your Special Event at the Gardens?
Looking for the right place for a special event? Whether you're looking to host a community event, a celebration of life, or a company conference, the Couvelier Pavilion provides a beautiful space overlooking our botanical gardens.
The Pavilion provides a climate-controlled area to hold your event, replete with red cedar beams and unique Pacific Northwest architecture. The amenities include a commercial prep kitchen, a basic A/V and projector system, and free wifi. Building occupancy is up to 90 attendees, and HCP provides tables and chairs set to a floor plan of your choosing.
Throughout a Pavilion booking, guests may enjoy access to the Gardens during regular operation hours, 9:00AM-4:00PM. We hope to welcome you and your guests to the Gardens soon!
Venue Restrictions
Evening events should be aware that event times cannot extend past 8:00PM and are subject to Security Licensing Fees to ensure participant and venue safety through the event's duration.
All events intending to serve alcohol are required to obtain a Special Events Permit (SEP) through the Province of British Columbia. Further details can be found here.
Venue bookings require a four hour minimum booking. This timing requires one hour on either side of a two hour event for set up and tear down. Bookings that exceed their tear down time may be subject to additional fees.
For a comprehensive list of The Gardens at HCP's facilities policies, our Policy Guide can be accessed HCP Booking Information and Facility Policies.
Frequently Asked Questions:
Do I need to pay a fee to reserve an event date?
Clients should be advised that dates are not held without a booking deposit. The Booking Deposit is fully refundable 30 days prior to the event. For cancellations within 7-30 days of the event, the deposit is non-refundable.
Is the venue wheelchair accessible?
Yes, our venue is totally wheelchair accessible. We have a wheelchair ramp from the parking lot to the Gardens, a ground level Pavilion with an accessible washroom, and sloping gravel paths connecting the Pavilion to the Gardens. For additional information please email [email protected]
Will I have exclusive access to the Gardens during my event?
No. HCP is open to the public everyday from 9:00am-4:00pm. The venue booking is only for the Pavilion.
Can I bring my pets?
Pets are not permitted in the Pavilion. Accredited working service animals with proper documentation are allowed everywhere.