Venue Rentals

Interested in holding your Special Event at the Gardens?

Our beautiful Couvelier Pavilion provides a climate-controlled area to hold your event, replete with red cedar beams and unique Pacific Northwest architecture.

The Pavilion comes equipped with air conditioning, a commercial prep kitchen, a basic A/V system, and free wifi.

HCP will provide tables, chairs, and white linen tablecloths. Prior to your arrival, the room will be set according to your floor plan.

You and your guests will have access to the Pavilion and the Gardens for the full duration of your event.

Questions? Interested in a site visit? Ready to start a contract? Contact our Event Coordinator for more information at [email protected]

Frequently Asked Questions:

Any day of the week, depending on availability.

Event bookings open every January for the following year – for instance, bookings for 2024 events open January 2023. Email to inquire about being put on a waitlist for future years.

We reserve dates for a period of one week and if not confirmed within that time frame, the reservation is released. If you decide to go ahead with the date, we require a 50% booking deposit upon signing of the contract. This deposit is fully refundable for up to 30 days prior to the event date, which is when the remaining payment will be processed.

Please email [email protected] for the rental fees.  The minimum booking time required is 4 hours, comprising of 1 hour for setup, 2 to 3 hours for the event, and 1 hour for clean-up.

In order to ensure a smooth event, please allot one hour for set-up and one hour for clean-up for all event rentals. This time is included in the rental fee.

HCP has a max capacity of 100 total people.

Yes, our venue is totally wheelchair accessible. We have a wheelchair ramp from the parking lot to the Gardens, a ground level Pavilion with an accessible washroom, and sloping gravel paths connecting the Pavilion to the Gardens. For additional information please email [email protected]

Certainly! The Pavilion is equipped with a complete air conditioning system.

Yes, The Pavilion offers access to a fully equipped commercial prep kitchen for catering purposes.

No, HCP has no dishware or glassware. All dish equipment must be rented and brought on site by a third party.

No, all catering is done via third party. If desired, ask the Event Coordinator for a list of our recommended caterers.

You are more than welcome to hire a third party caterer as well as bring your own food on site. We just ask that you communicate the removal of garbage and refuse off-site.

Yes, with a Special Event Permit (SEP) from the Province of BC (this can be completed by you or your caterer).

HCP must receive a copy of your SEP two weeks prior to your event in order for you to serve alcohol on our premises. Alcohol consumption is restricted to the Pavilion and the Pavilion’s brick patio.

HCP  can provide:
13 round tables (60” diameter)
13 rectangular tables (6’x2′)
22 rectangular tables with adjustable height (4’x2′)
Up to 100 chairs
White linen tablecloths
A/V equipment (projector, screen, HDMI cord, speakers, microphone)

Yes! HCP does not have the capacity to handle garbage from events. All of your trash, recycling, and compost MUST be removed from the premises by the departure time – this includes any waste generated by catering and bartenders. We thank you for your understanding, and for helping us keep our Gardens lovely and pristine for all to enjoy.

A charge of $50 will be levied for non-compliance.

No. All decorations must be set up and taken away the day of your event. For an additional $500, you may set up the day before your event, but this is subject to availability.

No. HCP is open to the public every day of the week from 9:00am-4:00pm. You will have exclusive access to the Pavilion and the Pavilion’s brick patio.

Yes! Booking an event includes free access to the Gardens for all of your guests for the duration of your event. Garden Maps are available at the front office.

Pets are welcome on the grounds, provided that they are kept on leash and picked up after. Pets are not permitted in the Pavilion. Working service animals are allowed everywhere.

No, smoking and vaping are not permitted anywhere inside HCP’s gates. You may smoke or vape in the parking lot.

During HCP’s open hours, half of HCP’s parking lot will be reserved for the event, with additional angle parking available along Quayle Road. Parking is limited, however, so we recommend carpooling or hiring a shuttle for large groups.

Of course. Safety is of the utmost importance – if it is unsafe for anyone to drive home, they may leave their car in HCP’s parking lot overnight. Any cars left overnight must be picked up by 9:00am the next day.

Yes, we welcome live music! Speakers or amplifiers set up on the Pavilion’s patio must be set up facing Viaduct Flats (away from HCP’s residential neighbours).

Yes, HCP’s Venue Coordinator will be onsite for the entire duration of your event, to supervise the event and provide whatever assistance you require.

We hold Celebrations of Life, Anniversary Parties, Family Gatherings, Baby Showers, Bridal Showers, Conferences, Client Events, Speaker Series, Religious Meetings, and more.

For kids’ parties, please contact our Youth Program Coordinator at [email protected].

Questions? We would love to hear from you!

GET IN TOUCH

Territory Acknowledgement

We at HCP gratefully acknowledge that the Gardens are located on the ancestral territories of the lək’ʷəŋən peoples, represented by the Songhees and Esquimalt Nations, and W̱SÁNEĆ peoples, represented by the W̱JOȽEȽP (Tsartlip), BOḰEĆEN (Pauquachin), SȾÁUTW̱ (Tsawout), W̱SIḴEM (Tseycum) and MÁLEXEȽ (Malahat) Nations. With gratitude, we work and learn where people come together in appreciation of plants and stewardship of the Gardens.

505 Quayle Rd. Victoria, BC V9E 2J7

Phone: 250-479-6162

Email: [email protected]