We are hiring an event coordinator!

We are hiring an Event Coordinator. Please keep reading for more information:

Position Title: Event Coordinator

Start Date: January 17th, 2022

Hours: 30 hours per week (Thursday-Sunday)

Rate of Pay: TBD based on Experience


The Gardens at HCP is a public garden and place of learning in Saanich. The HCP (Horticulture Centre of the Pacific) is a not-for-profit society focused on the provision of horticulture education and the development and maintenance of 103 acres of educational gardens and conservation lands. We are currently looking to fill the role of Event Coordinator with our team. The successful candidate will be extremely organized, calm, knowledgeable, resourceful and have a positive attitude. You will be expected to support the ongoing operations of the HCP and  contribute to our mission and strategic goals.

Position Description

The Event Coordinator is responsible for advising the public about our facilities, meeting the client’s needs, as well as the desire to go above and beyond our client’s expectations. Day to day responsibilities would include booking of events, securing contracts, completing set up/take down and finding creative ways to bring events/workshops and conferences into the facility.  

Duties and Responsibilities

  • Scheduling events and weddings.
  • Ensuring set up and take down responsibilities are met for events.
  • Collecting market data to ensure comparable rental rates.
  • Develop and manage event packages/contracts for weddings and executive clients.
  • Suggesting marketing avenues to increase sales.
  • Communicating/Reporting Monthly events.
  • Monitoring client relations; emails, contracts, check lists, report of damages.
  • Meeting clients for site visits, and facility viewing.
  • Ensure Social Media person has good source of media to advertise events etc.
  • Maintain a detailed description of weddings and events for reporting.
  • Report monthly revenue of weddings and events.
  • Monitoring ordering of linen and supplies for the facility. 
  • Assist at the Front desk as required.
  • Work effectively, and cohesively with all team members.
  • Keep close communication with GM and all HCP staff. 

Why Work For Us?

  • Extended health and dental benefits after a 3-month probationary period
  • Supportive and inclusive work environment
  • Consistent year-round work schedule
  • Beautiful garden setting
  • Complimentary coffee and tea, plus on-site café available
  • Free parking and located near bus routes
  • Opportunities for growth


Application Information

Please submit a current resume and cover letter that clearly demonstrate relevant qualifications to [email protected] by Tuesday, January 4th, 2022 at 4:30pm. Applicants will only be contacted if selected for an interview.