We are Hiring an Event Assistant

The Gardens at HCP (https://hcp.ca/) is a public garden and place of learning in Saanich. The HCP is  a not-for-profit society focused on the provision of horticulture education and the development and  maintenance of 103 acres of educational gardens and conservation lands. We are currently looking  for someone fill the employment position of Events Assistant. The Events Assistant will help in the  office at the reception desk; assist with private facility rentals and with our social media. This position is full-time (35 hours/week) and temporary for 8 weeks, start date July 3, 2022.  The successful candidate will display the following qualities: 

- Proven interest and experience in the hospitality and/or wedding and events industry - Friendly manner with the ability to communicate clearly and effectively through verbal,  written and online communications 

- Ability to stand, kneel, bend, twist and lift heavy objects 

Reporting to the Event Manager, the successful candidate will learn through a mix of one-on-one  training, hands-on experience, and self-directed learning. Over time, the candidate will be  responsible for the following tasks: 

- Perform site visits with potential event clients 

- Set up tables, chairs, tablecloths, and A/V equipment according to event layouts and  timelines 

- Be onsite during events to address client needs and day-of requests 

- Assist with various administrative tasks including but not limited to contract preparation,  processing payments, updating, and maintaining current event files and preparing  marketing materials 

- Oversee the front desk and gift shop area, including answering the phone, processing  transactions, and registering new members and workshop registrations using specialized  computer software 

- Assist with Community Education workshops by providing instructor liaison during  workshops, workshop assistance with room and audio-visual requirements and promotions - Updating promotional materials such as posters and brochures and adding events to the  website calendar 

Hours will vary according to the event bookings and may include daytime, weekends, and evenings  until 11:30pm. The successful candidate will work Wednesday – Sundays and must be available for  weekend work and be able to lift and carry 20 lbs. 35 hours per week / $17.00 per hour. Please  submit a cover letter and resume with references to Deborah at [email protected] by June 17th,  2022. 

Requirements 

This position is a Canada Summer Job funded through Service Canada. Applicants must: 

• Be between 15 and 30 years of age at the start of the employment. 
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been  conferred under the Immigration and Refugee Protection Act for the duration of the  employment; and,

• have a valid Social Insurance Number at the start of employment and be legally entitled to  work in Canada in accordance with relevant provincial or territorial legislation and  regulations.